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Section B - Personnel Policies and Procedures
(Full PDF Version - Sections I thru XXXI)

Introduction

AURA is deeply committed to the human resources that support our mission to advance astronomy and related sciences and is deeply invested in continually developing and improving its policies and practices for the purpose of providing a welcoming and fruitful work environment for all employees. AURA believes that a diverse workforce, particularly one that includes women and individuals from under-represented minority groups, contributes best to the achievement of excellence in both our organization and the scientific community as a whole.

All AURA staff bear responsibility for developing and fostering a diverse and inclusive work place. For upper-level employees, this responsibility shall be specifically identified in their individual job descriptions, and their success in meeting this responsibility shall be specifically evaluated in their performance evaluations.

AURA’s recruiting and hiring practices are designed to attract a broadly diverse pool of candidates including under-represented applicants. When a vacancy occurs, AURA will hire the most qualified person from among the fully qualified applicants meeting AURA goals and clearly defined program needs while endeavoring to develop and maintain a diverse work force where women and under-represented minority staff are proportionately represented.

As a leader in the astronomical community, AURA believes that it bears a responsibility to that community to develop and support outreach and educational programs which will not only advance our organizational commitment to diversity but broadens participation and encourages the advancement of diversity throughout the astronomical scientific workforce.


A. Policy
B. Reassignment and Transfer

II.

A. Policy
B. Procedures for Promotion to Tenure
C. The Appeals Process for Denial of Tenure
D. Tenure Appointments Coincident With Initial Employment
E. Post Tenure Review
F. Delay of Tenure/Scientist Appointment Procedures


A. Policy
B. Appointment Categories
C. Delay of Tenure/Science Clock Procedures


A. Policy
B. Position Descriptions
C. Job Pricing
D. Compensation Range Structure
E. Annual Compensation Review
F. Annual Performance Evaluation Merit Increases
G. Salary Adjustments
H. Temporary Responsibility Premium
I. Award - Bonus
J. Job Transfers
K. Promotions
L. Demotions


A. Policy
B. Exit Procedures


A. Policy


A. Policy
B. Statement of the AURA Board of Directors Regarding Outside Employment and Consultations
C. Temporary or Adjunct Academic Appointments
D. Joint Appointments

VIII.

A. Policy
B. Vacation
C. Sick Leave
D. Holidays
E. Bereavement Leave
F. Miscellaneous Leaves With Pay
G. Absence Due to Work Related Illness or Injury
H. Family and Medical Leave (FMLA)
I. Other Leaves of Absence (LOA)
J. Paid Parental (Maternity/Paternity) Leave


A. Policy
B. Optional Plans


A. Policy
B. Classification
....Table 1 - Staff Benefit Eligibility


A. Policy
B. Time Reporting for Non-Exempt Staff
C. Time Reporting for Exempt Staff
D. Definitions of Work Time
E. Paydays


A. Policy
B. Procedure


A. Policy
B. Procedure
C. Procedure for Deteriorating or Unsatisfactory Performance or Behavior


A. Policy
B. Procedure


A. Policy
B. Procedure
C. Responsibility


A. Policy
B. Procedure


A. Policy
B. Official Personnel Records
C. Access to Official Records
D. Official Information from Records
E. Unofficial Responses to Requests for Information


A. Policy
B. Procedure Guidelines


A. Policy
B. Travel in General
C. Rental Vehicles
....Appendix A - Corporate Office Travel Reimbursement Policy
....Accountable Plan Memo


A. Policy
B. Use
C. Assignment
D. Driver Responsibility
E. Accidents
F. Insurance
G. Storage


A. Policy
B. EEO/Affirmative Action Responsibilities
C. Dissemination of EEO Policy
....Attachment 1 - Affirmative Action Obligations of Contractors and Subcontractors for Disabled Veterans & Veterans of the Vietnam Era
....Attachment 2 - Affirmative Action Obligations of Contractors and Subcontractors for Handicapped Persons


A. Policy
B. Procedure for Deteriorating or Unsatisfactory Performance or Behavior
C. Procedures for Immediate Termination - Serious Misconduct


A. Expatriates in Chile
B. Tax Implications
C. Types of Employees, Length of Assignments & Compensation
D. Long-Term Assignments of more than one year
E. Holidays
F. Repatriation of Remains
G. Guidelines and Reports
H. Grievance

XXIV.

A. Policy
B. Guidelines

XXV.

A. Policy
B. Guidelines


A. Policy
B. The Human Resource Manager Will...


A. Background
B. Guidelines


A. Policy
B. Procedure

XXIX.

A. Policy
B. Procedure for Individual Awards


A. Policy


A. Policy