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Introduction
AURA is deeply committed to the human resources that support our mission to
advance astronomy and related sciences and is deeply invested in continually
developing and improving its policies and practices for the purpose of providing
a welcoming and fruitful work environment for all employees. AURA believes that
a diverse workforce, particularly one that includes women and individuals from
under-represented minority groups, contributes best to the achievement of
excellence in both our organization and the scientific community as a whole.
All AURA staff bear responsibility for developing and fostering a diverse and
inclusive work place. For upper-level employees, this responsibility shall be
specifically identified in their individual job descriptions, and their success
in meeting this responsibility shall be specifically evaluated in their
performance evaluations.
AURA’s recruiting and hiring practices are designed to attract a broadly diverse
pool of candidates including under-represented applicants. When a vacancy
occurs, AURA will hire the most qualified person from among the fully qualified
applicants meeting AURA goals and clearly defined program needs while
endeavoring to develop and maintain a diverse work force where women and
under-represented minority staff are proportionately represented.
As a leader in the astronomical community, AURA believes that it bears a
responsibility to that community to develop and support outreach and educational
programs which will not only advance our organizational commitment to diversity
but broadens participation and encourages the advancement of diversity
throughout the astronomical scientific workforce.
I. EMPLOYMENT
AND REASSIGNMENT
A. Policy
B. Reassignment and Transfer
II. TENURE
A. Policy
B. Procedures for Promotion to Tenure
C. The Appeals Process for Denial of Tenure
D. Tenure Appointments Coincident With Initial Employment
E. Post Tenure Review
F. Delay of Tenure/Scientist Appointment Procedures
III. EMPLOYMENT AND APPOINTMENTS OF
RESEARCH SCIENTIFIC STAFF
A. Policy
B. Appointment Categories
C. Delay of Tenure/Science Clock Procedures
IV. COMPENSATION
A. Policy
B. Position Descriptions
C. Job Pricing
D. Compensation Range Structure
E. Annual Compensation Review
F. Annual Performance Evaluation Merit Increases
G. Salary Adjustments
H. Temporary Responsibility Premium
I. Award - Bonus
J. Job Transfers
K. Promotions
L. Demotions
V.
TERMINATION OF EMPLOYMENT
A. Policy
B. Exit Procedures
VI. TERMINATION OF EMPLOYMENT - RESEARCH
SCIENCE STAFF
A. Policy
VII. OUTSIDE
EMPLOYMENT, PROFESSIONAL CONSULTATION, AND TEACHING BY STAFF
A. Policy
B. Statement of the AURA Board of Directors Regarding
Outside Employment and Consultations
C. Temporary or Adjunct Academic Appointments
D. Joint Appointments
VIII. ABSENCES
(Revision posted 10/19/2009)
A. Policy
B. Vacation
C. Sick Leave
D. Holidays
E. Bereavement Leave
F. Miscellaneous Leaves With Pay
G. Absence Due to Work Related Illness or Injury
H. Family and Medical Leave (FMLA)
I. Other Leaves of Absence (LOA)
IX. RETIREMENT
A. Policy
B. General
C. Money Purchase Pension Plan (401(a))
D. Tax Sheltered Account (TSA) (403(b))
X. EMPLOYEE BENEFITS PROGRAM
A. Policy
B. General
C. Life Insurance
D. Health Insurance
E. Social Security
F. Travel Insurance
G. Worker's Compensation Insurance
H. Long Term Disability Insurance
I. Dental Insurance
J. Unemployment Insurance
K. Flexible Spending Account (FSA) Plan
XI. TUITION
REFUND
A. Policy
B. Tuition Refund
XII. PERSONNEL
CLASSIFICATIONS AND DEFINITIONS (Revision
posted 10/19/2009)
A. Policy
B. Classification
....Table
1 - Staff Benefit Eligibility
XIII.
WAGES AND HOURS REPORTED (Revision posted
10/19/2009)
A. Policy
B. Time Reporting for Non-Exempt Staff
C. Time Reporting for Exempt Staff
D. Definitions of Work Time
E. Paydays
XIV. PHYSICAL
STATUS AND EXAMINATION
A. Policy
B. Procedure
XV. APPRAISAL
OF WORK PERFORMANCE
A. Policy
B. Procedure
C. Procedure for Deteriorating or Unsatisfactory Performance
or Behavior
XVI. EMPLOYEE
SUGGESTIONS
A. Policy
B. Procedure
XVII. SAFETY
AND HEALTH
A. Policy
B. Procedure
C. Responsibility
XVIII. SELECTIVE
SERVICE DEFERMENTS
A. Policy
B. Procedure
XIX. PERSONNEL
RECORDS AND INFORMATION
A. Policy
B. Official Personnel Records
C. Access to Official Records
D. Official Information from Records
E. Unofficial Responses to Requests for Information
XX. AURA GRIEVANCE POLICY AND PROCEDURES
A. Policy
B. Procedure Guidelines
XXI.
REIMBURSEMENT OF TRAVEL EXPENSES
A. Policy
B. Travel in General
C. Relocation Expenses
D. Rental Vehicles
XXII. USE
OF GOVERNMENT VEHICLES
A. Policy
B. Use
C. Assignment
D. Driver Responsibility
E. Accidents
F. Insurance
G. Storage
XXIII. EQUAL
EMPLOYMENT OPPORTUNITY AND AFFIRMATIVE ACTION PLAN
A. Basic Policy
B. Recruiting Policy
C. Employment Policies and Practices
D. Dissemination of EEO Policy
E. Internal Affirmative Action Audit System
F. Legal Basis for EEO & AA Plans
XXIV.
AURA EQUAL OPPORTUNITY PROGRAM FOR HANDICAPPED PERSONS, DISABLED
VETERANS, AND VETERANS OF THE VIETNAM ERA
A. Policy
B. Definitions
C. Identification Under the Acts
D. Restrictions and Accommodations
E. Responsibilities for Implementation of Policy
F. Dissemination of Policy
G. Policy Implementation
H. Required Postings
....Attachment 1 - Affirmative Action Obligations of Contractors
and Subcontractors for Disabled Veterans & Veterans of the
Vietnam Era
....Attachment 2 - Affirmative Action Obligations of Contractors
and Subcontractors for Handicapped Persons
XXV.
UNIQUE POLICIES AND PROCEDURES (CHILE)
A. Expatriates in Chile
B. Tax Implications
C. Types of Employees, Length of Assignments & Compensation
D. Long-Term Assignments of more than one year
E. Holidays
F. Repatriation of Remains
G. Guidelines and Reports
H. Grievance
XXVI.
GRATUITIES
A. Policy
B. Guidelines
XXVII.
DISCIPLINE
A. Policy
B. Procedures
XXVIII. HARASSMENT
A. Policy
B. Guidelines
XXIX. COMMUNICABLE AND
LIFE-THREATENING ILLNESS POLICY
A. Policy
B. The Human Resource Manager Will...
XXX.
AURA CENTER EMPLOYEE CONGRESSIONAL RELATIONS
A. Background
B. Guidelines
XXXI.
DRUG-FREE WORKPLACE
A. Policy
B. Procedure
XXXII. AURA AWARDS
A. Policy
B. Procedure for Individual Awards
XXXIII.
SABBATICAL LEAVE FOR RESEARCH SCIENCE STAFF (Posted
10/19/2009)
A. Policy
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